Compliance Coordinator

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Nuclear Operations
Posting Requirement:  External w/ US Citizenship
Job ID: 104637
Job Code: Doc Compliance Admin 2 (A23.2) / Doc Compliance Admin 3 (A23.3)
Date Posted: March 11 2019

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Compliance Coordinator to support document configuration management for the Nuclear and Hazardous Operations Program in the Superblock (SBK) facilities. You will navigate a complex matrix of federal and institutional regulations and requirements to evaluate and coordinate the development of comprehensive procedures and operational documents. This position is in the Nuclear and Hazardous Operations Program.

This position will be filled at either the A23.2 or A23.3 level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

Essential Duties
- Analyze and implement documentation processes, procedures and practices to ensure activities within the SBK are performed in compliance with requirements in federal regulations, institutional procedures, and the facility safety bases.
- Evaluate procedures and process documents to verify facility requirements are adequately implemented, controls identified in the safety basis documents are maintained, and technical and management reviews are conducted.
- Serve as a technical contact for facility documentation processes, procedures, practices, manuals, guidance documents, and related implementation plans.
- Collaborate with subject matter experts, facility management, training and hazards control personnel to review, revise, and coordinate release of operational procedures using established change control processes that impact Superblock facilities and systems, as well as LLNL programs.
- Monitor document tracking and routing, and ensure revision control using electronic applications (e.g., Enterprise Lifecycle Management-Unclassified [ELM-U]) for configuration management of documents.
- Manage technical information communications and interface with the LLNL programs and facilities personnel related to SBK facility procedures; solicit feedback and facilitate comment resolution.
- Perform other duties as assigned.
In Addition at the A23.3 Level
- Serve as the knowledge leader for SBK administrative procedures related to document compliance.
- Identify, monitor and collect internal performance metrics and provide data reports to the NMTP Configuration Management Manager.
- Perform and coordinate special projects to support document management; serve on related program, directorate, and Lab-wide projects as directed.

Qualifications
- Bachelor’s Degree in Communications, Technical Writing or a related field, or equivalent combination of education and related experience.
- Comprehensive knowledge of document development and composition.
- Experience interpreting, reviewing and analyzing procedures to determine if the activities they address are performed in compliance with complex regulations and requirements.
- Experience providing direction to authors, researching and gathering subject-related data, assisting with procedure composition, and ensuring that document changes receive appropriate technical and management review.
- Experience coordinating, routing, tracking, and monitoring documents and document revisions using electronic applications (e.g., ELM-U).
- Proficient verbal and written communication skills necessary to manage scientific and technical communications across multidisciplinary teams.
- Effective interpersonal, leadership and team building skills necessary to clarify issues and resolve problems with tact, discretion, and mature judgment.
- Experience using personal computers and associated software applications such as Microsoft Office, Adobe Acrobat, and Filemaker Pro, with the ability to learn new software quickly.
In Addition at the A23.3 Level
- In-depth knowledge of document configuration control and/or experience providing input to management on document control and records management.
- Experience applying advanced organizational skills, demonstrating attention to detail, accuracy, and follow through.
- Significant experience interpreting, reviewing and analyzing procedures to determine if the activities they address are performed in compliance with complex regulations and requirements.

Desired Qualifications
- Knowledge and experience interpreting and implementing LLNL policies, procedures and practices.
- Experience working with nuclear facility document programs.
- Procedure Writer Certification (Professional Procedure Association).

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires a Department of Energy (DOE) Q-level clearance.

If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position. Relisted position.  Originally listed on 12/10/18.  Previous candidates need not reapply.
 

Note:  Relisted position.  Originally listed on (insert post date).  Previous candidates need not reapply.
 

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.