Subcontracts Analyst

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Business
Posting Requirement:  External w/ US Citizenship
Job ID: 104642
Job Code: Subcontracts Analyst 3 (F04.3) / Subcontracts Analyst 4 (F04.4)
Date Posted: January 11 2019

Share this Job

Apply Now

Apply For This Job

Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Subcontract Analyst to lead high-volume purchasing activities and solicit, negotiate, award and administer various types of subcontracts for equipment, materials, supplies, and services.  You will, negotiate and administer various moderate to high value dollar, fixed price, unique and complex subcontracts. These positions are in the Supply Chain Management Department.

This position will be filled at either the F04.3 or F04.4 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

Essential Duties
- Provide leadership and oversight for a group of Subcontracts Analysts, including assessing team workload, assigning work, training, coaching, mentoring, and providing performance input.
- Serve as a resource to peers and internal and external customers through providing guidance and resolving issues associated with all types of purchase orders or subcontracts.
- Apply and interpret established procurement policies, procedures and processes, including those that are complex and may require in-depth analysis and interpretation; ensure compliance with internal and external business standards, and DOE/NNSA requirements.
- Assist organizations in all activities related to the placement of complex subcontracts, including developing statements-of-work, identifying sources and participating in overall acquisition planning.
- Review requisitions for completeness, ensure appropriate subcontract form, identifying prospective bidders, participate in vendor surveys, prepare and issue solicitations.
- Evaluate quotations and proposals, determine final vendor selection, negotiate applicable terms and conditions, negotiate price and delivery terms, award subcontracts within signature authority or prepare subcontract for signature by appropriate signature level.
- Administer moderate value subcontracts from award through close-out, including the development and maintenance of file documentation, vendor performance, issuance of change orders, interpretation of subcontract modifications, review and approval of invoices for payment, and review of documentation for subcontract close-out.
- Perform other duties as assigned.
In Addition at the F04.4 Level
- Evaluate and administer the highly complex subcontracts from award through close-out, including frequent negotiation of applicable terms and conditions, multi-faceted, high dollar value, unique or specialized requirements.
- Interpret highly technical specifications, drawings, and processes at a level required to actively participate in discussions of technical requirements with vendors, managers and programmatic scientists and engineers.
 
Qualifications
- Bachelor’s degree in Business Administration, related field, or equivalent combination of education and related experience in subcontract administration.
- Experience leading, directing, mentoring and providing guidance to other subcontract analysts, including experience leading projects which require strategic and long-term planning.
- Experience negotiating and administering subcontracts with unusual and/or complex terms and conditions.
- Experience applying cost and price analysis techniques to determine best value for an organization.
- Demonstrated working knowledge of theories, practices, procurement techniques and methods such as DOE Acquisition Regulations (DEAR)s and Federal Acquisition Regulations (FAR)s, cost accounting standards, business law, government regulations, commercial business practices and Generally Accepted Accounting Principles (GAAP), including in-depth knowledge of and experience interpreting and applying procurement regulations and the established standards to the procurement of complex purchase orders, subcontracts, or blanket-type agreements.
- Experience developing and writing a variety of multi-faceted subcontracts.
- Proven ability to analyze and solve complex problems that are diverse and multi-faceted, including sound decision-making skills with ability to be innovative, assess complex situations, recommend appropriate actions and implement solutions.
- Demonstrated organizational skills and ability to work in a faced-paced environment while simultaneously handling a diverse and varied workload, including effective verbal and written communication skills, strong interpersonal skills and ability to work independently toward goals and objectives and within a diverse team.
In Addition at the F04.4 Level
- Significant experience drafting, negotiating, awarding and administering high dollar value, unusual and complex subcontracts, including knowledge of government and commercial subcontracts using best value techniques and determining reasonableness of cost and price.
- Experience interpreting and presenting technical specifications, drawings and processes in order to effectively engage with a diverse range of staff including vendors, senior managers and programmatic scientists and engineers.
- Advanced written and verbal communication skills necessary to present and explain complex technical information and provide advice to management.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires a Department of Energy (DOE) L-level clearance.

If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter.  In addition, all L or Q cleared employees are subject to random drug testing.  L-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.