HEAF Facility Administrator

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Weapons and Complex Integ
Posting Requirement:  External DOE Q or Top Secret
Job ID: 106664
Job Code: Business Operations Spec 2 (A01.2) / Business Operations Spec 3 (A01.3)
Date Posted: January 30 2020

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Join us and make YOUR mark on the World!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2020 Best Places to Work by Glassdoor!

We have an opening for a Facility Administrator to support the High Explosives Applications Facility (HEAF). You will work independently to plan, execute, and/or provide oversight to a variety of business, workforce, operational and organizational requirements and activities. This position is in the Facilities Operations and Support (FOS) organization in the Weapons and Complex Integration (WCI) Directorate.

This position will be filled at either the A01.2 or A01.3 level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

 
Essential Duties

- Serve as the primary administrative point-of-contact for HEAF; plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements and activities.

- Oversight and management of all administrative processes, including but not limited to the coordination of facility tours, office space management, Hazardous Work Area access requests, and TESA Locks and Keys administration; ensuring compliance with all safety and security requirements.

- Supervise exempt and non-exempt administrative staff including hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.

- Coordinate and respond to various facility requests, requirements, and deliverables, and perform special assignments as required.  Represent the facility on administrative and personnel matters.

- Represent facility management on self-assessment, audit teams, or work-related committees and lead projects to assess, set and establish protocol and procedures.

- Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures to ensure department deliverables are met.

- Establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.

- Perform other duties as assigned.

 
In Addition at the A01.3 Level

- Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations; serve as point of contact regarding administrative requests.

- Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures to ensure department deliverables are met.

- Participate in business, workforce, operations and strategic planning activities relating to compliance, personnel, facilities, and operations as a member of the management team.

 
Qualifications

- Experience participating in and leading administrative and operational work activities with leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.

- Knowledge and understanding of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc).

- Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.

- Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.

- Effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.

- Proven analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.

- Advanced knowledge of personal computers and associated software including MS Office applications.

- Ability to maintain an Explosives Area Aware qualification.

 
In Addition at the A01.3 Level

- Associate’s degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.

- Experience identifying and analyzing opportunities for improvement and solving problems strategically.

- Comprehensive knowledge and understanding of principles of personnel administration, policies and procedures, and state and federal laws. Broad knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc).

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $2.3 billion, employing approximately 6,900 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.